Minutes of the Kentucky Speleological Society Meeting

January 12, 2014



The meeting was called to order at 1:20 PM. 


Secretary's Report:

Jim Currens made motion to approve minutes as written. Howard Kalnitz seconded the motion. Motion passed unanimously.


Treasurer's Report:

Treasurer reported expenses of $45 on renewing our web domain and $1,355.37 in revenue from data requests, membership renewals, and hat sales. Our current account balance is $6,775.71. Bill Walden made a motion to approve the treasurers report as written. Howard Kalnitz seconded the motion. Motion passed unanimously.


Committee Reports:

Data Access Committee:

It was reported that KSS had received 8 data requests from consulting firms under our new fee structure. The latest two data requests are large in scope and will require additional input from the requesting individuals.


Data Administration Committee:

Howard has published counties with current clean data files to Dropbox. If we complete counties by Greer and Currens, we will be at 90% completion rate. Florea led a discussion on database design and structure and is currently writing a detailed document that will outline how we want our database designed.


Cave map files are currently being reviewed. Amber Yuellig has been inventorying what is in the Pulaski file and has noted that the KSSID numbers on the map do not match our database. She has started making those corrections.


Florea made a motion to allocate up to $2,000 to pay a student for hourly labor at the University of Kentucky to use a flatbed scanner to create a digital archive of all maps we have on file. Motion seconded by Bill Walden. Six voted in favor and one abstention. Motion was approved.


Each map, when scanned will be named in the following format:


KSSID_County_Cave Name_Date_Type


If no KSSID exists for that cave, then a placeholder of 0000000 will be assigned.


Newsletter Committee:

Walden released the most recent newsletter in January.


Old Business:

None brought forward


New Business:

Jim Currens led a brief discussion about the permanency of the KSS archives at the KGS. Dr. Jim Cobb, the Director of the KGS, stopped in for the discussion and reaffirmed his desire to see the archive remain at the KGS after his retirement. Currens noted that we may have other options that he will also investigate. Kalnitz suggested that we will not need a large footprint once our files are all digital.



A motion was made by Kalnitz to close nominations. Currens seconded the motion. The motion passed unanimously. The current Board agrees to sit in slate. Elections will be held by e-mail over a 14-day period.


The next regular meeting was scheduled for Sunday, April 13th at 1:00PM. The location will be the Kentucky Geological Survey in Lexington. A work session will precede the meeting at 10AM that day


The meeting was adjourned at 3:10 PM on a motion by Currens, second by Yuellig.