KSS Meeting Minutes
October 15 2017
Attendance: Howard Kalnitz, Josh Brewer, Sarah Arpin, Sean Vanderhoff, Jim Currens, John Cassidy
1) Announcements
- Parking
As of now the left (southern?) half of the library lot is still unrestricted over the weekend.
2) Reading of previous minutes
- No minutes were available.
- HJK to contact Amber
3) Treasurers Report
- Treasurers report:
Ending balance 07/19/17
county coordinator meeting 108.57
go to meeting 186.19
annual meeting 299.50
total -594.26
12,210.03
Income:
Search fees
membership
ending balance 10/13/17
Searches we currently have 1 billed outstanding and 2 I need to bill.
53 members 37 life members
The request for changing our status has been assigned to Mz Yuengling. She got it on October 4th. I
have her number and will be attempt to contact her next week.They need to make decision by
57/36
We also moved to have Jim Currens name added to the IRS address so they know who to route it to
4) Committee Reports
A) Data Access Report: - Sarah Arpin
- John requests to add county and project number to Data reports so that he can trace the invoices if needed
- Sara agreed to work with howard to standardize our responses and include this information
B) Database Committee- Kalnitz
- Discussed in New business meeting
C) Cave Definition committee
- Retired!
5) Old Business:
A) Relevant Next Year Objectives from Last meeting:
Drive better Interactions with Cavers
- Josh Shared the preliminary copy of this
- We plan to share it widely at one of the next Webex meetings so all can give some input
B) Digital Archiving of KY Grotto Publications (Arpin)
- John Cassidy agreed to follow up with DUG for their archives
- Howard agreed to follow up with GCG for their archives
- Sarah is still waiting on archives from Louiville that have already been agreed to She will contact Steve Gentry again
c) KSS Annual Meeting
- Was a blinking Success. We had 28 (I might have this wrong) participants, and several great presentations
- Next years event is planned to be in Central Kentucky – hopefully Frankfurt or Lexington..
5) New Business:
A) Schedule Update
Change November meeting to webex
B) ESRI Update
A long conversation ensued about how to better use ESRI products as our base platform, instead of filemaker. There was much agreement
o We already have a cave location reporting app that has been beta tested. It should be rolled out by end of year
o We have been granted Non-profit status with ESRI and can get software for the organization and members at discounted prices
o We are looking at the possibility of porting all data over to ArcGIS on line and making the data base live
o Expect to see some changes along these lines in the next months. Target for a new database by end of next year
C) Other activities for KSS
- Intro to Kentucky caves ( a show like Chuck S. has been doing with Tenn caves)
- Jim Currens has a slide show canned, that may be a starting point for this. He will find and share
- Hard relationship with rescue orgs? Data person on call/ On site for cave rescues/ searches…
- Sarah agreed to think about this
D) Newsletter
- Josh will contact Bill and get the Ball rolling
E) T-Shirts
- Josh will work up a design. Howard to print test shirt
F) KSS rewards
- Next year we will start offering rewards for the most caves entered
- Josh has agreed to look for ‘sweeeet rewards’
G) Next Meeting
- Nov 15 webex Board Meeting - 7pm
