KSS Meeting Minutes

October 15 2017

 

Attendance: Howard Kalnitz, Josh Brewer, Sarah Arpin, Sean Vanderhoff, Jim Currens, John Cassidy

1)     Announcements

-          Parking

As of now the left (southern?) half of the library lot is still unrestricted over the weekend.

 

2)     Reading of previous minutes

-          No minutes were available.

-          HJK to contact Amber

 

3) Treasurers Report

              - Treasurers report:

Ending balance 07/19/17                                     12,804.29               original report was .79

                                           Expenses

county coordinator meeting   108.57

go to meeting                              186.19

annual meeting                           299.50

total     -594.26

12,210.03

Income:

Search fees                                   230.00

membership                                 100.00

 

ending balance 10/13/17                                     12,540.03

 

Searches we currently have 1 billed outstanding and 2 I need to bill.

53 members 37 life members

 

The request for changing our status has been assigned to Mz Yuengling. She got it on October 4th. I

have her number and will be attempt to contact her next week.They need to make decision by

57/36

              We also moved to have Jim Currens name added to the IRS address so they know who to route it to

 

4) Committee Reports

A) Data Access Report: -  Sarah Arpin

       -  John requests to add county and project number to Data reports so that he can trace the invoices if needed

       - Sara agreed to work with howard to standardize our responses and include this information

 

B) Database Committee- Kalnitz

       - Discussed in New business meeting

C) Cave Definition committee

- Retired!

 

 

5) Old Business:

A) Relevant Next Year Objectives from Last meeting:

               Drive better Interactions with Cavers

                             - Josh Shared the preliminary copy of this

                             - We plan to share it widely at one of the next Webex meetings so all can give some input

B) Digital Archiving of KY Grotto Publications (Arpin)

              - John Cassidy agreed to follow up with DUG for their archives

              - Howard agreed to follow up with GCG for their archives

              - Sarah is still waiting on archives from Louiville that have already been agreed to  She will contact Steve Gentry again

c) KSS Annual Meeting

              - Was a blinking Success. We had 28 (I might have this wrong) participants, and several great presentations

              - Next years event is planned to be in Central Kentucky – hopefully Frankfurt or Lexington..

 

5) New Business:

              A) Schedule Update

                             Change November meeting to webex

B) ESRI Update

A long conversation ensued about how to better use ESRI products as our base platform, instead of filemaker. There was much agreement

o   We already have a cave location reporting app that has been beta tested. It should be rolled out by end of year

o   We have been granted Non-profit status with ESRI and can get software for the organization and members at discounted prices

o   We are looking at the possibility of porting all data over to ArcGIS on line and making the data base live

o   Expect to see some changes along these lines in the next months. Target for a new database by end of next year

 

C) Other activities for KSS

- Intro to Kentucky caves ( a show like Chuck S. has been doing with Tenn caves)

              - Jim Currens has a slide show canned, that may be a starting point for this. He will find and share

- Hard relationship with rescue orgs? Data person on call/ On site for cave rescues/ searches…

              - Sarah agreed to think about this

D) Newsletter

Josh will contact Bill and get the Ball rolling

 

E) T-Shirts

- Josh will work up a design. Howard to print test shirt

 

F) KSS rewards

- Next year we will start offering rewards for the most caves entered

- Josh has agreed to look for ‘sweeeet rewards’

 

G) Next Meeting

              - Nov 15 webex  Board Meeting  - 7pm