KSS Meeting 2/15/2017 – Minutes
Attendees: Amber Yuellig, Josh Brewer, John Cassidy, Sean Vanderhoff, Stephanie Stoops, Mike Keltner, Howard Kalnitz, Christopher Morris, Preston Forsythe, Clinton Barber, Sarah Arpin, Brian Hamm, Ben Miller, Cody Mundy, Susan Wilkerson, Bob Roth, Bill Walden, Jim Currens, Ronson Elrod, Kegan McClanahan
Announcements
- Howard: will be out of the country next month in New Zealand, Josh is in charge of caving on paper meeting
Previous Minutes-
- read by Yuellig, amended to add Bob Roth to Cave length committee, vote to amend by Howard, second Yuellig, unanimously accepted
Treasurer Report
- Starting Balance- $11,249,01
- Search Fees $200
- Membership $75
- Website Hosting -$15
- Checks -$43.22
- Ending Balance $11,465,79
- Membership 57 total, 35 of which are life members
- Annette Posani is our newest member and joined as a life member
- Currently have $97 in PayPal transfer that has not cleared for membership
- Organizational members: Greater Cincinnati Grotto, Bluegrass Grotto, Louisville Grotto, Green River Grotto, Kentucky Geological Survey (honorary)
- move to accept Howard, second Bill, unanimously accepted
Committee Reports
Election Committee Report- Sarah
- New Board Members announced/ Take office
- Howard President
- Josh President of Vice
- Treasurer John Cassidy
- Secretary Amber
- Ben Miller
- Sean Vanderhoff
- Jim Currens
Report on election method (keep or change)
- 37 out of 60 members voted
- Sarah found the election easy to run, happy with results
- Preston liked, easy to use
- Bill Walden, easy process
The Election committee is dissolved with the thanks of the Board
Data Committee Report/Database Committee Report- Howard, Jim, Josh
- New County Coordinators
- New:
- Mike Keltner- Adair
- Susan Wilkerson- Greene
- Jeff and Keith- Carter
- Chris Morris- McCrearey
- New Data Requests
- Six new commercial requests filled in past month
- UKY cave club made request for 7 counties, will connect them with county coordinators to recommend good caves with good access for club
- Larry Simpson donated three boxes of Pulaski data- Thank You!
- Secretary (Yuellig) needs to send a letter recognizing his contribution
Have openings for new members to the data access and database committees. Need board member for database committee, data access two members of board and one additional.
- Amber volunteers for database committee
Database Committee now consists of :
A. Yuellig,
H.Kalnitz,
J. Brewer,
J. Currens
- Sarah and Sean volunteer for data access committee
Data Access committee now consists of
J. Brewer
J. Currens
S. Vanderhoff
S. Arpin
Cave Length Committee (Yuellig, Roth, Yuellig, Currens)
- Bob Roth- no progress this month
- Ben recommends that anything that currently is in files either accessioned, mapped, etc. so that we do not need to delete caves and that they are grandfathered in. Howard agrees.
Old Business
Newsletter Update:
- Bill will be sending newsletters to new members as well as organizations
- Bill looked into bulk/ media, would require annual fee and cost us more
- Cost incurred and to be incurred by additional printing and distribution unknown
- Has the newsletter been updated for inclusion on the website
- P.F. Has suggested printing and selling newsletters at NSS bookstore, at convention
Website Update
- Accolades from Howard!
- Still need county coordinator contact page up
- Chris will add Larry Simpson to contributions, needs new board members contacts
-
Kentucky Cabinet of Transportation Update
- No updates or changes made
Wayne County Work Weekend
Need info on plans/ organization
- Bill and Josh- organizers
- Bill published a list of projects to be completed in the newsletter
- Paper caving is the Sunday of that weekend, moving meeting to noon
- People need to rsvp so that we can plan for goals and assignments in advance
Business Cards
First draft available- tabling for now as meeting is running long
New Business
June paper caving session needs to be rescheduled or cancelled as it is the weekend immediately after convention
Next Year Objectives
Drive better Interactions with Cavers
Improve the Database-
Further the organization
KSS Membership for county coordinators- not in the bylaws but we should encourage them to do so.
NSS Membership for Board and County Coordinators- not in our bylaws but recommended
Next WebEx April 19
May- county coordinator meeting
Howard move to adjourn, bill seconds, unanimously- 9:26pm
