October 19 2016 Board Meeting Minutes:
Present:
H. Kalnitz, J. Brewer, S. Arpin, J. Helton, S. Stoops, T. Miller, J. Cassidy, K. Bailey, K. Bobo, B. Roth, B. Ham, J. Currens, W.Hennion, P. Forsythe
Called to order at 7:20 (most people had joined at 7:00pm)
Reading of previous minutes
- Bylaws update
- Election costs
Treasurer Report
We voted to reimburse J. Brewer for overages on the annual meeting lunch, which ran over about 90$ due to high attendance. Josh will forward receipt to John
Announcements
Preston Forsyth - Sperka funds update
Preston reports that Roger Sperka left over 500,000$ to the NSS as a bequest. This has all been applied to the Headquarters account. It also spurred an additional donation of almost the same amount. The headquarters account is now around $300,000 and the mortgage payment has been greatly reduced
Committee Report
- Data Committee
- New County Coordinators
New county coordinators were announced:
Breckinridge - Stephanie Stoops
Butler - Brian Ham (CC with Preston)
Franklin - Bob ROth
Hart - Sarah Arpin and Weston Hennion
Monroe - Kristin Bobo
Wolfe - Chris Morris
- CC Manual
A updated manual has been released, and should have been sent to all County Coordinators. COntact the Data committee if you have not received
- Election Committee
1) Election Committee
Ken Bailey, Sarah Arpin and Bill Walden have agreed to make up the committee
2) Nominations:
a) President
H. Kalnitz was nominated and accepted
b) Vice president
J. Brewer was nominated and accepted
c) Treasurer
J. Cassidy was nominated and Accepted
d) Secretary
Amber Yuellig was nominated and accepted at a later time
Brian Ham was nominated and accepted, and later gave up the nomination
e) Member at Large (3)
Sean Vanderhoff was nominated and will be contacted
Ben Miller was Nominated and will be contacted
Jim Currens was nominated and accepted
Bob Roth was nominated and accepted
3) Election Method
The election committee will choose the election vendor and run the election
Internet:
- electionbuddy.com
- Elections online
- Election Runner
Old Business
- Newsletter
Josh Brewer is drumming up articles to help Bill walden produce a Newsletter. he asks that all people who gave a presentation at the annual meeting produce a article.
The Target date for the newletter is new years, with a last date to deliver articles as Dec. 10th
- Website
No Update - HJK needs to contact Chris Morris
- Annual Meeting recap
The annual meeting went very well, and we all had fun! We gained several new members and new county coordinators.
- TCS Meeting recap
Several of us went to the TCS meeting as well - TCS has very good data, but we are in good shape with our database structure and Dropbox structure
New Business
- MOU Update
The new MOU was read and accepted. We will forward to KGS for agreement and signature by both groups
- Cave Definition
Length
Cave versus feature
Need a committee to decide
A new committee was created to give a recommendation on how to define a cave to apply to our current database: J. Currens, A. Yuellig, B. Roth
Long term Record storage
Jim Currens Reccomends we look into long term underground storage when we get all our physical Data scanned
Next Meeting :
Nov 13th Paper Caving @ KGS - 10am
We will supply lunch.....
