KSS Meeting 3/18/20
Attendees: Howard Kalnitz, Sara Arpin, Ben Tobin, Chris Morris, John Cassidy, Sean Vanderhoff, Shelia Minor, Amber Yuellig
Announcements
- TCS Meeting Cancelled
- OCS Meeting Cancelled
- Howard will take a sabbatical March- May from presidential role., Josh will step forward to lead meetings and be the proxy tiebreaker vote when required, Chris will be the proxy voter for Josh
Previous Minutes- Amber
- Accepted
Treasurer
- See John’s report
- Fidelity is moving slowly, may want to wait to tie up our money in a mutual fund due to the stock marked dip from corona virus. May want to consider just the bond at this time
- We did get USPS non-profit status; they have an annual fee that makes it not worth it
Committees
- Data
- Mission/Vision/Purpose- Sarah
- Revised
- Amber motion to accept, John second
- Passed unanimously
- Bylaw Changes- Sarah
- We will conduct changes digitally and post publicly, vote will occur in April or May
- GSuite report- Chris
- We obtained non-profit status with Google and now have use of GSuite
- Free storage, will transition away from Dropbox
- Free meeting software, will cancel Go To Meeting
- Individual logins, customizable groups with permissions
- Personal emails @ksscaves.org
- Google Hangout
- Ability to mass email members
- Database
- See above
- Emergency- no report
- Membership- Sean
- No update
- Grants
- Deadline will be changed to “priority given to applicants received my March 1”
- Matrix for rating grants
- Committee grades application, board votes
- Grant Committee consists of Josh, Amber, and John
- The current request will be circulated to Josh and John followed by an online vote
- Annual Report
- Mailed
- Advisory Committee
- No update
- Annual Meeting
- No update
Old Business
- Interns- laid off
- Almost completed cataloging all paper files
- June 28- we have scheduled a Face-to-Face board meeting
New Business
- See bylaw discussion
- Quinlan UK Collection- on hold
- Cave Cartography Meeting- Josh
Future Work
- Election
- Bylaws
- Advisory board
- Member section
- Member list/ guide
- Biota data
- Survey 123
- Should editor have credit card?
Meeting adjorn 9:11pm