Kentucky Speleological Survey
January 15, 2020
Attendees:
Howard Kalnitz, Amber Yuellig, Chris Morris, Josh Brewer, Ben Tobin, Barry Adams, Shelia Minor, Sean Vanderhoff, John Cassidy, Sarah Arpin
Announcements:
- Howard and Pat Kambesis will be teaching cave survey/ cartography 6/14-19 as a part of the Mammoth Cave Field Studies program
Previous Minutes: Amber Yuellig
- In addition to the minutes, John Cassidy supplied fiscal data for the past 3 years via email
- Budget for the upcoming year passed via email
- For: HK, AY, JC, JB, SV
- Abstain: BT, SA
- Against:
- Minutes approved
Treasurer: John Cassidy
- $16,067.71 start
- -$4000 for the interns to UK/ KGS
- -$17.95 website
- +$150 search fees
- +$343.72 membership
- $12,543.72 ending
- Meeting with a bank on Saturday to pick up credit card and will look at their investments
- KSS Name is on card
- Chair and Treasurer will have cards
- Meeting with Fidelity next week- suggest investing $5,000
- There are few outstanding invoices, suggest penalty after three months unpaid
- Howard motions to move $3,000 to two mutual fund accounts with Fidelity
- Motion passes
- Sarah: are we setting up online banking or is this something we have?
- John: we have online banking as well as PayPal, we will have online access to Fidelity
Committee Reports
- Data Access: Sarah Arpin
- Tentative data meeting 1/22
- Sarah met with an expert at UK and has lots of input
- 3 commercial requests so far for 2020, +$500 billable
- Creating auto-populated billing
- Also working on how all committees will function with each other
- Database
- See data access
- ArcGIS bill $9,000- forgot grant, ESRI will adjust to $200
- Questions raised: do we know how long this grant lasts? Howard will look into this
- Data Archive
- See A and B
- Sarah Arpin checking student work
- Membership: Sean Vanderhoff
- Extracted names from Yahoo
- 8 new members (7 yearly, 1 life)
- Considering Mail Chimp and looking at other software for communication to replace Yahoo
- Grant: Amber Yuellig
- Do we need a deadline
- Considering a rolling deadline for the survey grant and arbitrary deadline for academic
- Annual Report: Chris Morris
- Finalizing edit (Shelia, Josh, Chris)
- Getting quotes from printers
- Hopefully sending to the printer next week
- Advisory Committee Setup- Howard and Ben
- No update
- KSS Survey Initiative- Josh
- Green/ Taylor counties- Kimbro
- Wells- Amber
- Unknown total, notes were passed to Bob Roth and never passed on
- California- Ben Tobin- 1200 feet
- Campbell Cave- Preston
- 6-7 trips, 3700 feet, 9 leads
- Next trip 1/25-26, a private chat group has been set up for interested surveyors
- 3000 feet from Flemming Cave may tie in
Annual Meeting- Josh
- Transitioning to Sean’s leadership, Josh will assist
- Considering Louisville area but open to recommendations that would be central for cavers around the state
Old Business
- Regional coordinators- no update
- Interns- Ben
- Start next week cataloging, data meeting 1/22 will set focus and goals
- Yahoo- Chris still looking at email options
- June 28, tentative face to face meeting at KGS
New Business
- Budget Justification- per Ben’s email, we should write justification to explain the budget role
- File storage- Chris
- Dropbox may not be the most effective/ cost-effective any more
- Looking at Google Drive for non-profit
- Back to Annual Report
- USPS has non-profit status mailings, could save $
- Need to include “return service requested”
Meeting Adjourn 8:38 pm
Next Meeting 2/22 Data, 2/19 board